Businessman thoughtfully staring at laptop

You’re Wasting Your Time with Office 365!

Before Bill Gates busts down my door, let me explain.

Office 365 is an incredible business tool. However, many users simply do not understand how to properly use it and hence waste a lot of time in their day.

For example, over 90% of people I train on improving their Office 365 proficiency have no idea you can log into Outlook within a browser. I ask them to log in and do a search in Outlook. It’s fast and has the exact same data as your desktop app. The very same function which would lock up your desktop Outlook app for a considerable amount of time may now be performed within a browser, leaving your desktop app fully available for other use. Plus, you can open multiple Web Outlook pages, allowing for many searches at once. Have you ever performed a search, then written an email, and then had to perform the very same search again?  All that frustration is easily swept away.

Other examples are Delve, Calendar, OneDrive, Sharepoint, OneNote, etc. I demonstrate to our clients how to effectively use these applications to save them many minutes a day.  Some folks respond, saying, “It’s only 5 – 10 minutes saved per week, no big deal!”

Well, it is a big deal.or example in a 30 person company, I can give you back 30 hours a week of productivity.   More billable work, more profits, better customer service, etc.  That’s a big deal to me.

Some don’t truly believe we can save them 5 – 10 minutes a week.  That is when I show them that, by using Sharepoint, Delve and Onedrive, they will never need to manually search for a document again.  Delve shows you all the documents on which you’ve worked, no matter if it’s Word, Excel, Powerpoint, etc. Plus, it also shows you all the documents your team has worked on.  No more wandering your server drives, looking on the “X” or “T” or “S drive”.  It’s all there, locatable in seconds.

So, ask yourself: how much time each day do you waste looking for information?

Step Beyond Office 365

Interested in learning more?  Log in now at portal.office.com and see for yourself what’s available. Then, ask your MSP or IT person to provide a training class on Office 365 utilization. Done right, your team will have less frustration and more productivity – all on a tool you already own, just that you may not know how to fully utilize. Why waste any more of your time?

Agree?  Disagree?  Let me know!

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