We’ve all heard the recent buzz around artificial intelligence (AI) and the massive impacts it’s having across industries, politics, and culture. It’s understandable that some folks may feel a little wary of this innovative technology, but it’s safe to say that it’s here to stay. That’s why businesses need to adopt AI-driven tools to stay competitive and grow into the future.
Whether you’ve looked into AI productivity tools or not, the one you should check out is Microsoft Copilot. This AI-powered tool revolutionizes the way you work, helping you do your job faster and taking the drudgery out of day-to-day tasks. In this overview, we’ll break down a few examples such as writing emails, reports, and presentations.
Eliminate Email Burden
Crafting the perfect email can be time-consuming and stressful, especially when it feels like you can’t keep up with your inbox. Copilot offers intelligent suggestions for email templates, tone, and phrasing, ensuring your messages are clear, concise, and professional. From drafting follow-up emails to crafting persuasive sales pitches, Copilot adapts to your writing style and helps you maintain a consistent brand voice.
For example, if you’re writing a follow-up email to a prospective client, you may start with:
“Hi Mr. Client, I hope this email finds you well.”
And Copilot will suggest options to complete the email, such as:
- Thank you for your interest in our product.
- Thank you for taking the time to speak with me yesterday.
- I am writing to follow up on our previous conversation and see if you have any questions or concerns.
You can also ask Copilot to generate a subject line, salutation, a sign-off, or draft an entire email. It will even transform a stale email into a captivating poem as a unique way to leave a lasting impression on a client.
Transform Data into Insightful Reports
One of the areas where Copilot really shines is analyzing data and generating insights. Copilot simplifies writing reports by suggesting report structures, generating insightful content, and even creating visualizations. Whether you’re crafting a detailed financial report, or a concise project update, Copilot helps you organize your thoughts and transforms your raw data into effective reports in a flash.
For example, if you’re drafting a report of your team’s sales performance, you simply give Copilot the raw data and prompt something like:
“Generate a sales performance report for the period of January to June 2024”
Copilot will begin generating insights and content suggestions, such as:
- Executive summary
- Insights into sales volume, sales revenue, sales growth, sales targets, customer satisfaction, and challenges and opportunities
- Main findings in the report
You can additionally prompt Copilot to generate a table of contents, lists of figures, lists of tables, a conclusion, recommendations, and so much more. By combining your expertise with Copilot’s data analysis capabilities, you can create organized, informative reports that inspire action.
Design Stunning Presentations with Ease
Presentations communicate your ideas, findings, and proposals to your colleagues, clients, and stakeholders. Crafting presentations is time-consuming—Copilot streamlines this process by suggesting slide layouts, content, and even design elements that match your topic and message.
For example, you can ask Copilot to create a presentation on the benefits of using Microsoft Copilot by prompting:
“Create the presentation: How Microsoft Copilot Can Boost Your Productivity and Creativity”
Copilot will suggest content and slides, such as:
- What is Microsoft Copilot?
- A tool that helps you work faster and smarter
- Uses AI to generate effective content, data insights, and more
- Learns from your writing style and adapts to your preferences
With Copilot, you can quickly create visually appealing and engaging presentations, giving you more time to hone your pitch and collect your thoughts so you can nail the big presentation. And after you create a slick, 40-page slide deck, you can use Copilot’s “summarize the slides” feature to produce a concise, one-page summary.
Unleash Copilot’s Potential
While these few examples highlight some of Copilot’s core functionalities, its potential extends far beyond. By experimenting with different prompts and tasks, you can discover new and innovative ways to leverage this tool for your unique business needs.
Are you ready to take your workflow to the next level? We can help you get started with Microsoft Copilot and even train your team best practices for integrating it into their workflows and Microsoft 365 environments. Contact us today for a free Copilot consultation.
